Adweek, LLC is looking for a hard-working, highly organized, and resourceful Office Manager/Executive Assistant to support our small office in Midtown Manhattan. The ideal candidate will exhibit superb interpersonal and critical thinking skills as well as possess the following;
Office Manager Support
- Be the face of the organization by greeting, welcoming visitors at the front desk and directing them appropriately
Manage vendor/facility relationships including building management and external service providers.
Negotiate the purchase of services, supplies, furniture and equipment for the entire staff in accordance with company purchasing policies, budgetary restrictions and inventory control.
Ensuring incoming mail/packages are distributed appropriately and assist with outgoing mail/packages
Assist with NY office moves and office improvements
Work closely with Human Resources to schedule and organize staff events and parties.
Assist sales staff with administrative duties including, but not limited to; shipping, preparing packages for messenger delivery, binding, print inventory, etc.
Miscellaneous duties as assigned
Support to the CEO
- Maximize the effectiveness of the CEO by efficiently organizing, prioritizing, and managing daily tasks, schedules, meetings, etc.
Effectively organize and manage day-to-day administrative tasks such as taking notes at staff meetings and following up on agenda items, as well as conducting research, and working on ad-hoc projects as needed
Manage internal/external meeting logistics, including organizing necessary materials, making appropriate restaurant arrangements, providing conference call details, coordinating cross functional teams, welcoming guests, etc.
- Bachelor’s degree with 2-3 years of office administrative experience required.
Good planning and organizational skills.
Ability to maintain high levels of confidentiality.
Well‐developed interpersonal and communication (both written and verbal) skills.
Ability to work independently, exercise good judgment, and take initiative as needed with little direction.
Ability to manage multiple, competing priorities successfully and adapt to changing business needs.
Ability to thrive in a fast‐paced, rapidly changing environment.
Ability to interact effectively with diverse groups of internal and external stakeholders.
Professional, friendly appearance and demeanor.
Ability to bring energy, enthusiasm, and a positive attitude to the job
Job Type: Full-time
Job Location: New York, NY