Company Name:

The Estee Lauder Companies


Yonkers, NY

Approximate Salary:

Not Specified

Date Posted:

July 14, 2018

Administrative Assistant, Global Consumer Marketing, Tom Ford Beauty (Yonkers,NY)

**Administrative Assistant, Global Consumer Marketing, Tom Ford Beauty**

**Brand:** Tom Ford Beauty


SUMMARY: Manage the Office of the VP Global Consumer Marketing, Communications&Education, Tom Ford Beauty to ensure effective ongoing operations.


* Manage calendar including domestic and international travel and scheduling and prioritization of daily meetings.

* Arrange all travel to include: itineraries, agendas, and visas.

* Provide the necessary administrative support to ensure effective and efficient meetings: prepare meeting agendas and issue meeting minutes when required, gather and organize meeting materials in advance, reserve conference rooms and work with Office Services for room setups, audio-visual needs, security, transportation of materials, catering, etc.

* Prepare and organize itineraries for incoming visitors; receive external visitors and ensure they are properly escorted at all times.

* Edit and format presentation and meeting materials as needed.

* Assist with projects and follow-ups for Consumer Marketing, Communication and Education teams.

* Maintain up to date appointments, requests and agendas for events on calendar.

* Handle incoming telephone calls and take action as required; proactively handle any routine matters.

* Manage event RSVPs, and car service reservations.

* Partner with VP to draft and generate appropriate correspondence required.

* Review and organize all mail.

* Handle expense reporting using GERS.

* Order office supplies and handle other office related procurement activities as needed.

* Occasionally support broader team and office for large meetings.



* College/University graduate required.

* 0-2 years in a corporate environment providing administrative support for a top executive level.

* Mature with strong work ethic, high level of integrity, sense of dedication, and commitment to strive for excellence.

* Ability to be flexible and agile, savvy and analyze facts, proactive, resourceful and draw conclusions, provide insight and problem solve, quick learner.

* Communication skills: possess concise verbal and written skills that will allow incumbent to communicate productively with wide range of people, both internally and externally.

* Excellent interpersonal skills.

* Very strong attention to detail

* Work collaboratively with all functions and departments within the organization.

* Advanced computer skills including Microsoft applications ? Outlook, Word, Excel, PowerPoint.

* Must be comfortable working with diverse personalities in a highly complex, fast moving business environment.

* A positive and calm demeanor.

* International experience an asset.

* Display professionalism, diplomacy and discretion when handling matters of a confidential nature.

**Job:** Administrative

**Primary Location:** Americas-US-New York

**Job Type:** Standard

**Schedule:** Full-time

**Shift:** 1st (Day) Shift

We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. **Job Number:** 179335

Company Name:

The Estee Lauder Companies


Yonkers, NY

Approximate Salary:

Not Specified

Date Posted:

July 14, 2018

Apply Now